Enable forbid return to approval

Enabling this setting removes the ability to re-submit archived documents for approval, protecting your ERP from duplicate postings.

What does “forbid return to approval” do?

When this toggle is on, the option to send a document from the Archive back into the approval flow is hidden. Documents can still be viewed, searched, and exported from the Archive — they just cannot re-enter the flow and be posted to your ERP a second time.

Where: Approval flow → Groups and settings → Approval settings tab, General section

1. Open the Approval settings tab.
2. Find the Forbid return to approval toggle in the General section.
3. Turn the toggle on.
4. Click Save.

Caution

Turn this toggle off during initial setup if you need to re-run test documents. Turn it back on before going live.

Related: How archived documents can create ERP duplicates