What approving a document means

When you approve a document, you confirm that, from your perspective, it is correct: the supplier is right, the amount is right, the accounting (account, cost center, project, dimensions) is right, and the spend is legitimate.

How approval moves the document

In the common case where a document has one approval flow, approving moves the entire document to the next step in the flow. On multi-line invoices that go through several flows in parallel, approval applies per line.

Three things happen the moment you approve:

The next group in the flow becomes the active step.
Notifications are sent to whoever in that group needs to act.
The document leaves your overview. To keep tabs on it, switch to the Archive tab and filter for documents still in progress.

How approval is logged

Nordflow records who approved, when, and on which device. The approval appears in the document’s activity history with your name, the timestamp, and which line or lines you approved.

Warnings before approval

Sometimes Nordflow shows a warning before letting you approve — most commonly when the supplier’s payment information has changed since the last invoice, for example a different bank account. You are asked to confirm that you want to approve anyway. If you do, the history records not just that you approved, but that you approved despite the warning.