Merge payments or deduct a credit note

Merging lets you send one bank transaction instead of several — useful when settling multiple invoices to the same supplier at once, or when you need to net a credit note against an invoice.

Where: Nordpay → Overview.

To merge multiple invoice payments:

1. Tick the payments you want to combine (typically multiple invoices to the same supplier).
2. Click Merge entries.
3. The selected payments become a single transaction for the combined total.
4. Approve the merged transaction as normal.

The supplier receives one payment. Reconciliation in the ERP still links back to the individual invoices.

To deduct a credit note from an invoice payment:

1. Tick both the invoice payment and the credit note payment.
2. Click Merge entries.
3. The resulting transaction shows the net amount (invoice minus credit note).
4. Approve. One payment goes out for the net total.

Example

You owe your office-supplies supplier 10 000 on an invoice, but they also issued a credit note for 1 000. Tick both entries and merge. The merged transaction is for 9 000. Approve once — one payment, one bank transaction, clean reconciliation.

To split a merged payment back into individual transactions:

Select the merged payment and look for the option to split it back into the original individual entries.

Related: Approve payments in Nordpay · Edit a payment before approving