Approve a document that has a warning

Where: Approval → open a document → warning banner near the supplier field

1. Open the document. Look for the coloured warning banner near the supplier field.

2. Read the warning text. It tells you what changed and what was expected.

3. Decide based on the warning type:

   Warning type	What to do before approving
   New supplier	Confirm with whoever manages supplier master data that this supplier should be created in your ERP.
   Payment information changed	Verify the change directly with the supplier using a contact number you already have — not one on the invoice. Do not approve until you have confirmed the change is legitimate.

4. If the change is confirmed, click APPROVE. If you cannot confirm it, hold the document and investigate further.

5. Optionally add a short note (using the comments icon) stating who confirmed the change and how. This note becomes part of the audit trail.

Note

Approving through a warning is logged in the activity history with a record of what the warning said.

Related: What master data warnings mean · View the activity history on a document · Approve a document