How an invoice moves through Nordflow

Nordflow is the platform where you receive, review and approve supplier invoices. It is built and operated by ECIT Digital, and it keeps everything around an invoice — the PDF, the routing, the comments and emails, and the posting to the ERP — in one place.

From PDF to approval flow

An invoice usually arrives as a PDF emailed by a supplier. Nordflow’s data-capture engine reads the PDF: it identifies the supplier, picks up payment information and totals, and checks for duplicates. When the data looks clean, the document moves into the approval flow, and it appears in your overview under the Approval tab.

The accounting details (account, cost center, project, dimensions) are normally filled in before the invoice reaches you, so your job is the sanity check and the approval. Once everyone in the flow has approved, the invoice is sent to the ERP to be booked, and payment is handled in Nordpay.

Everything stays on the document

When you have a question about a document, you write a note in Nordflow instead of emailing about it. When you need to send the invoice to the supplier or a colleague, you do it from inside Nordflow — the PDF goes with the message, and the reply comes back to your overview automatically. Every step is logged on the document itself, so the audit trail is complete without anyone maintaining it.

Personal setup is remembered

Your home view, columns, saved filters and the layout of document details are all remembered per user account. The more you tailor the overview to the way you work, the faster your day-to-day approvals become.