PDF export vs. Excel export

The Archive offers two export types that serve different purposes.

Excel export gives you the document data in a structured workbook with two sheets: one with header information (document-level fields such as supplier, date, total, and currency) and one with line information (the individual accounting lines). Use it for reporting, reconciliation, or any analysis question (“What did we spend in April, broken down by supplier?”).

PDF archive export gives you the original source documents themselves as a ZIP of PDF files, emailed to your Nordflow account address. If the export covers many documents, Nordflow may split it into several emails. Use it only when the recipient cannot access Nordflow and needs the raw invoice files — for example, a tax auditor or an offline colleague.

Choosing the right export

Question you need to answer	Use
Spending by supplier, period, or dimension	Excel export
Original invoices for an audit or external party	PDF archive export
One specific document	Open the document and download the PDF from document details

If you need both the metadata and the files, run both exports — they are independent and do not interfere with each other.

Related: Export PDFs from the Archive