How auto-approval works

What it is

Auto-approval is a rule engine that evaluates each incoming invoice against a set of conditions you define. When an invoice matches a rule, Nordflow automatically skips the steps specified in that rule — either the bookkeeper step or the entire approval flow.

Rule structure

Every auto-approval rule has two parts:

• WHEN clause — one or more conditions (supplier, amount, document type, submitter, and so on) combined with AND or OR logic.
• THEN clause — which steps to skip: skip bookkeeper, or skip the entire flow.

Nordflow evaluates all active rules when a document arrives. If a rule’s conditions are satisfied, the corresponding steps are skipped.

What gets logged

Auto-approved documents are recorded in the activity history exactly like manually approved ones. The log entry shows the rule name, the timestamp, and the conditions that matched. The document appears in the Archive in the normal way. Auto-approvals are fully auditable.

Common uses

Auto-approval is most valuable for predictable, recurring spend — subscription services, utilities, and routine purchases from trusted suppliers within an expected amount range. It removes repetitive manual steps without removing the audit trail.