Require all members to approve

By default, any single member of a group can approve and the document moves on. Enable all-members approval when every member must formally sign off — for example, for board approvals or cross-functional transactions.

What this setting does

With all-members approval on, the document stays at the group until each member has approved. With it off (the default), the first member to approve moves the document forward.

Where: Approval flow → Groups and settings → open a group → Members tab (or Details tab — look for Multiple approvals required)

1. Open the group you want to configure.
2. Find the Multiple approvals required toggle (or checkbox).
3. Turn it on.
4. Save.

Caution

A group with all-members approval is only as fast as its slowest member. If one member is away and not marked absent, the document stalls. Make sure absent users are marked absent so their approval routes to a replacement.

Tip

Use all-members approval only when there is a concrete compliance or governance reason. For routine cost-centre approvals, the default (single-member) is faster and sufficient.

Related: Create an approval group · Set an approval limit on a group