Activity history and audit trail
What it is
Every document in Nordflow carries a complete log of everything that has happened to it — from the moment it arrived to the moment it was posted.
What gets logged
| Category | What is recorded |
|---|---|
| Receipt and capture | When the document arrived, which channel (email, mobile upload, etc.), what the data-capture engine extracted |
| Field changes | Every edit to a field — old value, new value, user, timestamp |
| Flow events | When the document moved between groups, and every approver action (approved, rejected, forwarded) |
| Comments and notes | Every note, including the author and any @mentions |
| Emails sent | Recipient, subject, and timestamp for every email sent from the document |
| Pause and resume | Both events, with the reason given |
| Warnings overridden | When an approver clicks past a warning (for example, a changed supplier bank account), the override is recorded so it is clear the decision was deliberate |
Why it follows into your ERP or accounting system
When a document is fully approved and posted, Nordflow appends the complete activity history — including the notes thread — as extra pages at the end of the original PDF. Anyone viewing the document in your ERP or accounting system later (a finance colleague, an auditor) sees the full audit trail without needing to return to Nordflow.
The audit story lives with the document, not in a separate system.